Emergency Management Program – University Policy

Purpose and Scope

This document establishes the framework within which the university community reduces vulnerability to hazards and copes with disasters. The Emergency Management Program provides for management and coordination of university-wide prevention, mitigation, preparedness, response, continuity, and recovery activities, and supports related school and department activities, for all hazards that threaten life, property, operations, or the environment.

Policy Statement

Roles and Responsibilities

University Leadership

The leadership of the university supports the development, implementation, and maintenance of the program, provides the necessary resources, ensures the program is reviewed and evaluated as needed to ensure program effectiveness, and supports corrective actions to address program deficiencies.

Executive Vice President

As the officer of the corporation responsible to the President for administration of university operations, the Executive Vice President is also principally responsible for the emergency management program. The Executive Vice President assigns the day-to-day responsibilities of program administration to the Office of Emergency Management. The Risk and Compliance Committee, chaired by the Executive Vice President, annually assesses program effectiveness through the metrics defined in the University Risk Register.

Provost and the Deans

The provost and the deans of the various schools, enumerated in article VIII of the bylaws, provide support for the program and assure participation by the schools in program initiatives.

President

The President, as the chief executive officer of the university, retains final authority and responsibility for the emergency management program. The president provides visible leadership support, endorsement, and engagement throughout the program.

Office of Emergency Management

The Office of Emergency Management, part of the Department of Public and Environmental Safety and led by the Director of Emergency Management, is responsible for administering the program on behalf of university leadership.

Emergency Management Program Committee

The Emergency Management Program Committee is a university-wide body made up of program stakeholders and is responsible for providing input and assisting in the coordination of the preparation, implementation, evaluation, and revision of the program. The committee is convened by the Director of Emergency Management and meets three times a year.

The committee shall make a quadrennial assessment of progress toward the current multi-year strategic plan, and on the occasion of such assessment shall make and publish an updated multi- year strategic plan.

Membership

The committee shall be composed of representatives of university divisions, departments, and roles, community partners in emergency management, and any such additional representatives as may be invited to participate by the Director of Emergency Management, including a representative of:

  • Dining Services
  • Division of Laboratory Animal Medicine
  • Environmental Health and Safety
  • Facilities Services
  • Faculty – Arts and Sciences, or Engineering
  • Faculty – Biomedical science graduate/professional school
  • Health Service
  • Host communities’ emergency management
  • Human Resources
  • Laboratory Animal Medicine Services
  • Office of Residential Life and Learning
  • Office of the President
  • Office of the Provost
  • Purchasing
  • Research Administration
  • Student Advisory and Health Administration
  • Tufts Technology Services
  • Undergraduate Student Affairs
  • University Police
  • University Relations
  • Vice President for Operations

A member may represent more than one division, department, or role at the discretion of the convener. Members serve at least one year, and continually until the appointment of a replacement representative for the member’s respective division, department, or role. Committee members should evaluate continued service every three years.

Compliance Training and Tracking

No specific training requirements are associated with this policy.

Approval Entity(ies)

  • Linda Snyder, Vice President for Operations
  • Patricia Campbell, Executive Vice President
  • Academic Council

Approval Date

April 28, 2015

Effective Date

April 28, 2015

Executive Sponsor(s)

Patricia Campbell (Executive Vice President)

Responsible Office(s)

Geoffrey Bartlett (Deputy Dir Public Safety), Public Safety

Revision

The University reserves the right to change this policy from time to time. Proposed changes will normally be developed by those responsible for the policy with appropriate stakeholders. The approval entities have sole authority to approve changes to this policy.

Review Cycle

Last reviewed on 05/04/2016. Next review date is 05/04/2017.

Related Policies

Emergency Operations Plan

References

EMAP Committee. “Emergency Management Standard.” Vers. 2013. Emergency Management Accreditation Program. September 2013. http://www.emaponline.org/index.php/root/for- programs/23-2013-emergency-management-standard.