Home / Weather Alerts / Hurricane Planning Checklist
The following checklist helps guide university to prepare for the annual Atlantic hurricane season, running June through November.
| Task Description | Responsibility |
|---|---|
Planning Phase – due July 1 each year |
|
| Review shelter in place options | All |
| Adequate food/water for several days | Dining |
| Ability to serve meals without power | Dining |
| Trim tree branches | Facilities |
| Check all drainage pumps | Facilities |
| Fuel/Test all generators | Facilities |
| Sewers/Drains in working order | Facilities |
| Check battery powered equipment | Facilities/Public Safety |
| Check battery and flashlight supply | Public Safety/Facilities |
| Number of students in housing during storm | Residential Life |
Pre-Storm Advance – approximately 72 hours before landfall |
|
| Secure loose outdoor furniture | Facilities |
| Take down outdoor flags | Facilities |
| Monitor Progress of Storm | Public Safety |
| Notify CMT/Plan meetings | Public Safety |
| Test EOC equipment | Public Safety |
| Activate EOC phone lines | Public Safety |
| Alert community of impending storm | Public Relations |
Pre-Storm Imminent – landfall is within 24-36 hours |
|
| Fuel all vehicles | All |
| Prepare construction sites | Construction |
| Deans notice to parents | Students Affairs |
| Verify/Update all utilities phone info | Facilities/Public Safety |
| Allert community of impending storm | Public Relations |
| Update communications to Tufts community | Public Relations |
| Review shelter in place procedures | PUblic Safety/Residential Life |
| Set up Public Safety hotlines | Public Safety/Telecommunications |
| Research laboratory preparation | Research community |
Post-Storm |
|
| Check for flooding in basements | Facilities |
| Report damage to utilities | Facilities |
| Check for roof damage | Facilities |
| Check for gas leaks | Facilities/Public Safety |
| Check for exterior building damage | Facilities/Public Safety |
| Communications update to Tufts community and external media as appropriate |
Public Relations |
| Block off/Mark hazards with barriers | Public Safety/Facilities |
| Determine/Mitigate life safety hazards | Public Safety/Facilities |
| Check for injured students | Residential Life/Public Safety |
| Check for hazardous materials spills | Research Community/Public Safety |
| Assess damage/Notify insurers | Risk Management |
PDF version for printing: Hurricane Planning Checklist